Gulf of Maine Council on the Marine Environment/ NOAA Habitat Restoration Partnership

Request for Proposals
Habitat Restoration Grants Program • 2009-2010
The optional Letter of Intent must be submitted by 27 February 2009, 5:00 PM EST
Mandatory Full Proposals must be submitted by 1 May 2009, 5:00 PM EST


This request for proposals is made under the auspices of a partnership between the US Association of Delegates to the Gulf of Maine Council on the Marine Environment (the Council) and the NOAA National Marine Fisheries Service’s (NMFS) Community-based Restoration Program. The purpose of this Partnership is to further the Council’s goal of habitat restoration and to support a strategic approach to marine, coastal and riverine habitat restoration within the Gulf of Maine. The Partnership is inviting eligible organizations to compete for Habitat Restoration Grants made available through this solicitation. This funding program is managed by the US Gulf of Maine Association on behalf of the Council.

Applicant Eligibility

Non-governmental organizations (e.g., community associations, cooperatives, civic groups), municipalities, schools and tribal and state governments are eligible to apply. Funded projects are generally located in an area that includes the Gulf of Maine watershed and extends to nearshore ecosystems in the Gulf. The coastal region within this area extends from the tip of Provincetown, Massachusetts to Cape Sable, Nova Scotia, but proposals outside of this geographic range may be considered if they are likely to provide direct benefits to the GOM ecosystem.

Project Type Eligibility

Where marine, estuarine and associated freshwater habitats/communities have been significantly altered, restoration activities contribute to the recovery of ecosystem functioning and biodiversity that more closely reflects a pre-altered condition. The Habitat Restoration Partnership funds restoration projects that benefit living marine resources, including diadromous fish species. Successful restoration often requires a comprehensive approach including feasibility assessments and planning, design, implementation and pre/post restoration monitoring phases. The Council requests project proposals that address one or more of these project phases and focus on habitat restoration types including those listed below:

Available Funding, Match Requirements and Project Duration

Funds Available: Approximately $350,000 will be available for the 2009- 2010 grant round. Awards will typically range between $ 40,000 to $70,000, with a cap of $100,000. Funding may support feasibility, planning, engineering and design, implementation, monitoring, or any combination of these activities.

Matching Requirements: All grant amounts sought from this program require at least a 1:1 non-federal match. Match may be in cash, time, goods or services. Evidence of declared match with receipts, invoices and/or written agreements by cooperating organizations is mandatory.

Project Duration: Work conducted for the project is to be complete within 18-24 months of contract approval, unless a longer contract period is negotiated. Eligible costs will be paid for work done no earlier than contract approval.

Letter of Intent

Submitting a letter of intent (LOI) is optional, but affords applicants the opportunity for advice on their restoration concept before having to develop a full proposal. In turn, grant program reviewers use these LOIs to identify project proposals that should be encouraged toward the full application process. Applicants should review the criteria used in assessing full proposals before developing their LOIs. LOIs are a maximum of three typed pages and should include any of the following information that is available:

LOIs must be submitted via email by 5:00 PM EST on 27 February 2009 to Slade Moore at Applicants will be notified during the week of 30 March 2009 if their proposals are among those encouraged toward full application development.

Full Proposals


To be considered in this funding round, full proposal application materials must be submitted by 5:00PM EST on 1 May 2009. No hard-copy submissions will be accepted. Application materials must be submitted online using the web-based grant proposal forms accessed at A completed application must include the items listed below. The combined length of Appendices A and B should not exceed five pages.

Review Criteria

A proposal review team composed of members representing Maine, Massachusetts, New Hampshire, Canada, NMFS and the Council will evaluate full proposals using the criteria provided below. In applying these criteria to project proposals, the review team will consider the amount of information reasonably available for a project in the planning/design phase (including inventory) versus the implementation/monitoring phase.

30% Potential for the project to restore degraded habitat to a self-sustaining, pre-degraded condition;

25 % Technical merit and project feasibility;

20 % Partnership/cooperation from community groups and other organizations;

25 % Cost effectiveness and budget detail and consideration. Is there sufficient detail in the budget? Is non-federal match at a 1:1 ratio identified? Does the project appear to be cost effective?

Pre- and Post-Restoration Monitoring

Projects that will implement direct, physical restorative actions, such as culvert replacement to improve fish passage, are expected to have a written monitoring plan in order to characterize pre- and post-restoration habitat conditions. The monitoring plan should include a detailed description of the physical and biological parameters used to assess restoration success. Guidance for salt marsh restoration monitoring in the Gulf of Maine is available in the document titled Regional Standards to Identify and Evaluate Tidal Wetland Restoration in the Gulf of Maine. This document is available online at For additional guidance with project monitoring, check with your state / provincial contact. Multi-year monitoring plans are encouraged to ensure sufficient data for measuring success. Barrier removal monitoring protocols for dam removals and culvert enhancements in the Gulf of Maine are also available at the website mentioned above.

Grant Administration

Applicants will be notified of award decisions in June 2009. Successful applicants will enter into contracts with the US Gulf of Maine Association that specify work tasks, work products, and reporting requirements. Work conducted for the project is to be complete within 18 months of contract approval. Eligible costs will be paid for work conducted after the contract approval date.

It is the responsibility of grantees to know and comply with deadlines for submitting the online reports and for all other grant administration requirements described below. All report templates are accessed and upon completion resubmitted using the administrative website:

Progress Reports: Progress Reports must be submitted online at six month intervals (deadlines are 31 December and 30 June). Acceptance of online submissions for these reporting periods begins on 1 December 2009 and 1 June 2010. Progress Reports, which should not exceed 2-3 pages, will describe the following information: progress to date for assigned tasking/products, expenses and match information, and photos of the site.

Final reports: Final Reports must be submitted online within 30 days of project completion or the end of the contract period, whichever comes first. Final Reports document the complete project as measured against assigned tasking and products. Final reports will provide a complete financial report for the length of the project that includes match information and is supported by match documentation. Documentation for match is as follows:

NOAA Data Forms: Prior to receiving the initial award payment, NOAA Data Forms must be will be completed and submitted to the online administrative site located at: Updated NOAA Data Forms will be submitted prior to receiving the final award payment. These forms are designed to be started at the onset of the project and updated, as needed, in conjunction with each 6 month progress report. It is expected that the majority of time required for completion of the form will be the initial submission with minor updates as the project progresses. The data forms will be used to supply information to a national database that is tracking monitoring efforts.

Payment Schedule and requirements: Payment to grantees will be made on a reimbursement basis with 15% of the total grant award paid up-front, 20% of the award as a final payment and the balance (65%) occurring between these two. Disbursal of payments requires submission of an invoice to the state/provincial contact for a given project and also a recent progress report or final report to the Council. Submission of an up to date NOAA data form (see above) is also required for the first and final payments.

Ineligible Costs: Funds may not be used to support permanent staffing costs (however, a reasonable level of overhead during the grant period is acceptable), scholarships to individuals, deficit reduction activities, projects that have already been completed, or activities that constitute legally required mitigation for the adverse effects of an activity regulated or otherwise governed by state, provincial or federal law. Indirect or overhead costs are acceptable provided they do not exceed 25% of the total grant request. Indirect or overhead costs include, but are not limited to: administrative salaries, general software, office supplies and postage expenses not directly related to the grant.

State / Provincial Contacts

For assistance with the application process, contact the Habitat Restoration Coordinator, Slade Moore, using the information provided below. For assistance with specific technical aspects of proposed projects, contact the state /provincial contacts appropriate for your project location.

MaineSlade Moore207.287.8935
MassachusettsHunt Durey617.626.1245
New HampshireTed Diers603.559.0027
CanadaAnita Hamilton902.426.1642

Appendix A and B are provided here to indicate the information required on the online application.  The online application is available at  Please do not send an application separate from the online submission.  However, you may wish to save your responses in Word to ensure that you maintain a copy of your application text.

Appendix A
Project Scope


Project name and location:

Project contact name and title:


Phone: Fax: email:

Project type:    circle all that apply
Anadromous fish restoration            Coastal wetlands restoration
Riverine restoration                 Marine restoration

Project objective(s): briefly explain the anticipated outcome(s) of the project:

Project Description: use the reverse side or additional sheet of paper to completely describe the proposal. Make sure to clearly cover all the project criteria listed in the RFP. Please include the:
  • description of the original habitat type and the current habitat
  • size of the area to be restored,
  • species which will benefit from the restoration activity,
  • specific techniques and methods that will be used to restore the habitat,
  • monitoring plans,
  • current ownership of the project area,
  • provisions to protect the restoration after completion of the project,
  • partners and community support, and
  • permits needed (federal, state, and local) and which, if any have already been secured.

Tasks: (outline steps to be taken in completing the project, including time schedule):
Work products and deliverables: (specify tangible outputs, including time schedule):

Appendix B


Project Name:
Cost Categories GOMC $ Matching $ Type of Match* Other Non-Federal Match Other Federal $ Total $
Other (specify)            
* Indicate type of match here; "C" for cash, "K" for in-kind, "O" for other. Include source of match in the budget detail with documentation supporting whether the match is promised, in-hand, or requested.

Please provide a detailed breakdown of costs identified in the above table and a justification for those costs.

Appendix C
Maps and photos of project location

It is to your advantage to make it as clear and as possible for the reviewers to determine the location and extent of the project. Visual aids such as aerial photos and orthophotoquads will help substantially in this process;1:24,000 scale USGS topographic sheets can be used as a substitute if necessary. Photos taken from the ground which clearly reveal the current condition of the site should also be included.

1. Include aerial photos, orthophotoquads, or USGS topographic sheets (or maps) of the
project area with the project location clearly identified;

2. Please identify individual photo locations on a map and the angle from which they were taken (e.g., photo #1 taken looking NE).